The "Plus One" Math: More Than Just a Dinner
When you add a guest to your list, you aren't just paying for an extra plate of chicken. The true cost per person scales across multiple categories. In addition to catering, each guest requires:
- Physical Space: More guests may require a larger, more expensive room.
- Rentals: An extra chair, table, linens, silverware, and glassware.
- Stationery: An additional invitation, RSVP card, and thank-you note.
- Favors: Small tokens of appreciation for every seat.
Fixed vs. Variable Costs: Where the Savings Are
To budget effectively, you must distinguish between Fixed Costs (things that cost the same regardless of guest count) and Variable Costs (things that scale with every person). Trimming the guest list only affects Variable Costs.
Fixed: Photographer, DJ, Wedding Dress, Church Fee.
Variable: Catering, Bar, Cake, Rentals, Stationery.
A couple is torn between a 150-guest and a 100-guest wedding. Their per-person cost
(food/drink/rentals) is $150.
- 150 Guests: $22,500 for catering alone.
- 100 Guests: $15,000 for catering alone.
The Result: By inviting 50 fewer people, they save
$7,500. That is more than enough to pay for a luxury honeymoon or a
world-class photographer.
Wedding Guest List Strategic FAQ
A 'B-List' is a secondary group of guests you invite only after receiving 'No' responses from your primary list. This helps you hit your venue minimums without overspending.
Most caterers offer a 'Kid's Meal' (e.g., chicken fingers) at 30-50% of the adult price. Always clarify if children count toward your venue's minimum guest requirement.